Delegate. Choose a leader to coordinate the event. You’ll need a reservation-keeper, another in charge of meal planning, another for activities. If all of this is starting to sound like work, it is. A reunion requires a staff that works independently and reports to the group regularly.
Make reservations. Reservations can all be made online. Use a reliable service such as reunionsmaghotelplanner.com. Share all important dates, times, and ticket info. Get a head count and make lodging reservations six to nine months in advance. Buy plane tickets four to six months in advance. Book activities about two months in advance. Double-check your head count one month prior to travel. Re-confirm all reservations, airport transportation and car rentals one week in advance.
Don’t forget the swag! A family reunion t-shirt—or tote bag, baseball cap, or custom-made craft—helps keep the memory alive.
Display a family tree. Bring photo albums. But be sure to collect and organize family photos digitally for future reference.
Take a group photo. Book a professional photo session. Pricey? It can be—but it’s worth the quality of the photography, shot composition, and professional printing.
Make a music video. Leave the tech to teens.
Ask kids to make name tags or dinner-table place cards. Pack craft paper and crayons.
From an article by Robert Firpo-Cappiello in Budget Travel Advice.